Job Descriptions
Chair
- Attends and chairs all ECSS General and Council meetings
- Acts as official representative of ECSS on all occasions or may appoint a representative
- Provides leadership and vision for the work of the ECSS
- Supports the work of all ECSS committees
- Liaises with administration, staff and faculty regularly
- Attends and/or appoints a representative to attend all meetings of and to act as official Emmanuel College student representative on Victoria University Senate and Executive Committee of Senate
- Attends all meetings of Victoria University Board of Regents and represents interests of ECSS and provides liaison between Victoria University administration and Emmanuel College students
- Attends all meetings of and acts as Emmanuel College student representative on Emmanuel
- College Committees, including Orientation, Open House and Calendar Planning.
- Acts as a signing authority for the ECSS
The Vice-Chair
- Attends all ECSS meetings
- Acts as the primary alternate to the Chair for all duties
- Works with Chair to provide leadership for ECSS and coordination of all activities
- Provides support and encouragement to ECSS members and committees
- Acts as an alternate to the Victoria University Executive Committee of Senate
- Attends all meetings of and acts as official Emmanuel College student representative on Victoria University Senate
- Intention of the Vice-Chair is to shadow the chair as a potential candidate for Chair, to be elected the following term.
The Secretary
- Attends all ECSS meetings.
- Records minutes of all Executive and General meetings
- Ensures posting of all meeting minutes in electronic and print format.
- Keeps proper records to be turned over to the incoming Chair each year by the outgoing Chair.
- Conducts ECSS correspondence when requested.
The Treasurer
- Attends all ECSS meetings
- Acts as ECSS financial officer by: ensuring accountability, transparency, internal controls and reporting to the Council.
- Acts as a signing authority for the ECSS.
- Developing and monitoring financial policy.
- Administers all accounts.
- Collects income (e.g. ECSS fees and Emmanuel Annual monies).
- Disburses monies of the ECSS.
- Provides a monthly financial update to the ECSS.
- Prepares and presents a complete financial report to the Fall General Meeting of the ECSS.
- Prepares and presents a complete financial report for consideration at the Winter General Meeting of the ECSS.
- Prepares a closing financial report for the end of the Winter semester for the closing of the academic year.